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10 reasons why you need ydox in your business


When it comes down to deciding which digital tools to use to increase performance and productivity in your company, one has to consider all the benefits it offers, how easy it is to implement and what the cost implications are. Above all, what is the value it will provide to your customers?



Due to popular demand, I decided to compile the 10 best reasons for choosing ydox as the work tool that will transform the way you work, ramp up your productivity, boost client value and increase profitability.

#1 You get a lot for what you pay for

Before we get into the real benefits, let’s get the money talk out of the way. At only R90 per user per month, you get a stack of tools that would cost 5 times or more through a variety of other tools. No platform in the world can give you all of this in one tool. In fact, think about what you can do with R90. You can buy a meal, a bottle of wine, a box of paper. What ydox offers you for R90 per user is truly significant – a digitally transformed business.

#2 Secure file management & collaboration

ydox has all your files stored in a very secure cloud environment, and your files never have to leave the safety of it. You can create, work, approve and sign documents inside ydox without ever downloading a single file. This means you have one true and accurate version of each document including the historic versions of the file backed up in your archives. Since January 2019, ydox supports more than 130 file types, the most comprehensive list in the world.

#3 Online editing and co-authoring on office files

ydox is fully integrated with Microsoft’s Office365, allowing users to create and edit their files directly inside ydox. Multiple users can open the same file from different devices and locations and co-work on them, increasing productivity and taking remote working to new heights.

#4 All your clients collaborate for free

You only pay for your employees. Every one of your clients collaborates on their folders and files for free. Their access and permissions are limited to what you choose them to be, however giving your clients access to important files at their fingertips is a value you cannot put a price on. You can share files with your clients, collaborate with them and get files approved and signed within minutes, no printing and no scanning.


#5 Notes – consolidate your teams’ thoughts, ideas and project info in one place

With ydox notes, you can capture everything in your business in a safe and secure place. Ideas, project feedback, articles, content writing, meeting minutes, proposals and so much more captured in digital notebooks that can live forever. You can share individual notes or entire notebooks with team members or clients. ydox notes will change the way you communicate in your company.


#6 All in one Company communication

ydox chat offers text, audio and video communication between teams, teams and clients and groups. You can schedule digital meetings with multiple participants who will all get reminders of the meeting. When they access ydox and the meeting time starts, all participants are automatically connected to one call.



#7 Remove the cyber risk of email

Email is the greatest gateway for fraud and cyber attacks the world over. ydox allows you to keep all your internal and external company communication, including file management and sharing inside the safety of ydox. There should be no need for you to use email other than to invite a new client onto your ydox account.


If the world can’t safeguard email, let’s eliminate email from our work through ydox.


#8 User activity trails

ydox tracks every single action of all your users. Nothing can happen without the administration knowing about it. If something goes wrong or missing it is easy to establish exactly what went wrong and who is responsible. The usage stats in ydox gives you an accurate overview of how your team handles files and communication in your business, making it so much easier to get your entire team’s buy in to use ydox the way it’s meant to.


#9 Take your business paperless

If you are serious or passionate about preserving the environment, use ydox to create a paperless business and save some trees. With all your work remaining digitally inside of ydox there should be no need for printing. This is my challenge to you, use ydox to the extent that you can eliminate the need for paper in your business.


#10 Brand ydox with your own brand

I left the best for last. Yes you can brand your entire ydox account with your own brand. Your logo, color scheme as well as your own web URL. This is powerful right. Imagine offering all of these powerful benefits to your client under your own name. This will take your client experience and the value of your service to an absolute new level. Prove to your clients that you care about cybersecurity, privacy and delivering a level of service your competitors cannot dream of doing.



YDOX File Sharing Platform



If you can think of any reason why ydox will not work in your business, please let me know. If not, sign up for our free trial right away. You have nothing to lose, but everything to gain.


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No matter your role or job title, ydox can help you work better in ways you have never imagined.

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